Terms and Conditions, Registration Waiver and Photo/Video Release


Limited Liability

You accept that, as a limited liability entity, Wellmen, herein knows as "the operators" of “the event” has an interest in limiting the personal liability of its officers, employees, agents, subsidiaries, successors, assigns and sub-contractors. You agree that you will not bring any claim personally against the event’s officers, employees, agents, subsidiaries, successors, assigns and sub-contractors in respect of any losses you suffer in connection with the event.

Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in this disclaimer will protect the event's officers, employees, agents, subsidiaries, successors, assigns and sub-contractors as well as the event.


Terms & Conditions

We have never had to cancel an event and we do not foresee it happening this time either. However, in the unlikely event of too few participants we will be forced to forego our event venue. In this case we will honour a refund minus the nonrefundable deposit.

Unfortunately we will not be able to compensate you for your airfare or other travel costs.

There may be unforeseen risks such as extreme weather, natural disasters, or political upheaval, in which case Wellmen must cancel the event.

Registering for this event secures a space for the ticket holder at the event.

Online registration prior to the event is required as space is limited.

Registration will not be considered valid unless the participant can confirm their proof of purchase with the confirmation email/receipt.


Refund Policy

Registrations will not be considered valid until payment is confirmed and the registrant has received their payment confirmation email from Wellmen. Should payment not be received within the prescribed time period, the registration will be cancelled.

There will be no reimbursements or discounts offered to participants who arrive late or leave early, experience travel delays or flight cancellations, are ill, or miss a meal.

The cancellation policy will apply, no exceptions, if you cancel your participation with the event.

Though we would love to compensate our participants for any unseen circumstances may arise (injuries, health issues, family emergencies, etc) we will have to take each situation on a case-by-case basis as we have already incurred costs when booking our event venue.

We highly suggest the purchase of travel insurance to protect yourself further.

Since Wellmen incurs certain expenses prior to the event, it is necessary to impose the following cancellation policy:

Refunds will be provided by applying a refund to the payment method used when registering.

There will be no refunds granted for registrants who do not meet the conditions outlined above.

Participants who do not attend meals, receptions, or coffee breaks included in the registration fee, will not receive a refund equivalent to the cost of the meal.

Transfer Policy

Due to the curated nature of the event, transfers can not be accommodated.

Photo and Video Release:

By registering for this event, I hereby consent to my name, likeness, image and voice being interviewed, recorded, photographed, filmed and taped via picture and sound, together with any and all information, biography, photos or materials of any nature provided by me (collectively the “Contributions”) for the production being produced by you, presently entitled “the event” (the “Production”), and hereby grant the following rights to you as evidenced by my registering and attendance of this event (the “Release”):

You have the right, but not the obligation, to exhibit, exploit, advertise and translate the Production, together with my Contributions to it, throughout the universe in perpetuity and in all languages, in and by any and all means or forms of media now known or in the future discovered, including sequels, prequels, remakes, serials, adaptations and all ancillary and subsidiary rights thereto (including without limitation, linear and non-linear CD-Rom, CDI, Internet, electronic publishing and other interactive media products).  You may freely use, translate, adapt, revise, add to, edit and subtract from the Production and my Contributions to it and any information, material, scenes and/or situations contained in it and/or furnished by me to you.  You may freely at your sole discretion assign, license, transfer or otherwise dispose of or exploit any of these rights in whole or in part without notice to, or further consent from, me being necessary.  You may also use in your sole discretion, the Production and my Contributions to it, including my name, likeness, image, voice, biography, photographs and recordings of me in all languages and all forms of media now known or in future discovered, throughout the universe, in perpetuity, in advertising and promoting the Production.

I waive and relinquish all rights and remedies at law or in equity, including moral rights, and release and forever discharge you and all others dealing with you from, and agree not to sue you or any of them, with respect to any claim, cause of action, liability, loss or damage of any nature whatsoever arising out of your exercise of the rights granted herein, including claims relating to defamation or invasion of any right of copyright, privacy, personality or publicity.  In no event shall I be entitled for any reason whatsoever to enjoin, restrain or interfere with the distribution and/or exhibition and/or exploitation of the Production or its advertising or publicity.

Other than the consideration set out above, I agree that I shall receive no compensation or payment whatsoever with respect to the Production.

I acknowledge that I am not a member of ACTRA or any other similar union or guild.



I have read and understand this Release prior to registering for this event, I am fully familiar with all terms herein and I warrant and represent that I have the full right, authority and capacity to register and attend this event and grant the rights granted herein.

This Release shall be governed by the laws of the province of British Columbia and the country of Canada.

I declare that I am not under the age of eighteen (18) years.

If under 18 years of age:  Parent or Guardian Agreement I have read, understood and agreed to the foregoing.  I represent and warrant that I am the parent or legal guardian of the individual named in the above Release who is a minor and that I am entitled and authorized to to register and attend this event and grant the rights granted hereunder to you.  I indemnify you, your successors and assigns against any loss or claim if the minor disavows the Release because the minor was a minor or for any other grounds whatsoever.

To contact us for more information, please visit our Contact Us page (http://wellmen.org/contactus/).

We strongly recommend your purchase travel insurance.

By registering for and participating in any of our events you are indicating that you understand everything outlined in these terms and conditions.